Exploring Your Universe at UCLA: Steps to Developing and Sustaining a Large STEM Event

Abstract:

Public STEM events are an excellent method to implement informal education and for scientists and educators to interact with their community. The benefits of such events are twofold. First and foremost, science enthusiasts and students both young and old, in particular, are exposed to STEM in a way that is accessible, fun, and not as stringent as may be presented in classrooms where testing is an underlying goal. Second, scientists and educators are given the opportunity to engage with the public and share their science to an audience who may not have a scientific background, thereby encouraging scientists to develop good communication practices and skills.

In 2009 graduate student members of Astronomy Live!, an outreach organization in the UCLA Department of Physics and Astronomy, started a free and public event on the campus that featured a dozen hands-on outreach activities. The event, though small at the time, was a success and it was decided to make it an annual occurrence. Thus, Exploring Your Universe (EYU) was born. Primarily through word of mouth, the event has grown every year, both in number of attendees and number of volunteers. In 2009, approximately 1000 people attended and 20 students volunteered over the course of an eight-hour day. In 2014, participation was at an all-time high with close to 6000 attendees and over 400 volunteers from all departments in the Division of Physical Sciences (plus many non-divisional departments and institutes, as well as non-UCLA organizations). The event, which is the largest STEM event at UCLA and one of the largest in Los Angeles, now features near 100 hands-on activities that span many STEM fields. EYU has been featured by the UCLA news outlets, Daily Bruin and UCLA Today, and is often lauded as their favorite event of the year by attendees and volunteers alike.

The event is entirely student-run, though volunteers include faculty, staff, researchers and students alike. As the event has grown, new systems for managing its many aspects have been adopted. Here, we will present the details of how the event was created and has remained successful, and sustainable.